Conference Day Two - Wednesday, February 26, 2025
7:30 am Check-In, Refreshments & Networking
8:00 am Chair’s Opening Remarks
Gaining Support from Leaders & Team Members
8:10 am Panel: Securing Leadership & Middle Management Buy-in to Successfully Rollout New Processes
Synopsis
- Identifying champions who can promote new processes in both large and small teams
- Demonstrating the success of new tools and processes to gain trust and support
- Educating users on how to interpret new controls and dashboards to make sense of information provided to reinforce buy-in
8:50 am Audience Discussion: Breaking the ‘Project Police’ Stereotype: Building Collaborative Partnerships with Project Teams
Synopsis
- Balancing reporting to both project teams and senior management to ensure project success
- Building trust with project teams to resolve issues collaboratively
- Identifying and addressing issues with the project team before escalating to management
10:00 am Morning Refreshments
Track 1: Optimizing Project Control Workflows
Reporting with Impact
10:40 am Optimizing Project Reporting to Drive Decision-Making
Synopsis
- Developing skills to influence future project performance rather than reporting past performance
- Finding the right balance for report frequency to ensure timely decision-making
- Training staff to interpret reports effectively to help them address issues proactively
11:20 am Designing Effective Dashboards that Deliver Clear Answers
Synopsis
- Highlighting the most important data to provide direct answers to key questions
- Exploring best approaches for data visualization to increase engagement
- Incorporating story telling techniques into dashboard design to enhance clarity
Upgrading Progress Tracking
12:00 pm Evolving Best Practices in Earned Value Management (EVM) to Improve Tracking Project Performance
Synopsis
- Understanding the importance of EVM in increasing the chances of project success
- Exploring innovative approaches to tracking physical percent complete (PPC) for greater accuracy
- Integrating data including hours worked, cost incurred with the project schedule to identify areas where performance is lagging
Track 2: Strategic Oversight
Maximizing Process Efficiency
10:40 am Case Study: Integrating Disparate Software to Streamline the Flow of Information Between Different Teams
Synopsis
- Identifying the most important elements that need to be integrated for a comprehensive view of the data
- Exploring the necessary tools that can integrate various project controls systems
- Monitoring the effectiveness of integration and making adjustments as needed
11:20 am Building a Robust Document Management & Digital Tool System to Ensure All Stakeholders Are Aligned Throughout Project Lifecycle
Synopsis
- Blending Program Management and Program Controls for a more holistic approach to program execution
- Implementing a document management system that aligns with your program structure and needs
- Integrating modules to facilitate collaboration, tracking, and reviews
- Leveraging advanced technology such as 3D virtual environments and GIS mapping to enhance data visualization and stakeholder engagement
Setting Up Your Team For Success
12:00 pm Case Study: Scaling Your Project Control Processes to Manage Complex Projects
Synopsis
- Implementing standardized procedures to ensure reliability in manging projects
- Determining the right level of detail to maintain accuracy, cost-effectiveness, and scalability
- Defining key performance indicators (KPIs) to measure progress effectively across different project scales
12:40 pm Lunch
Enhancing Project Outcomes
2:10 pm Addressing and Qualifying Project Delays through Effective Contract Management
Synopsis
- Understanding he types of delays that qualify for contract extensions and how to differentiate between uncontrollable delays and those within the contractor’s responsibility
- Securing time extensions and potential compensation by ensuring delay submissions are fully justified
- Improving contract language and communication to help minimize costly legal disputes
2:50 pm Panel: Defining the Project Controls Role Across Industries to Streamline Your Responsibilities
Synopsis
- Understanding how specific tasks like cost management, scheduling and budgeting are allocated
- Comparing how roles are structures and tasks are handles depending on the size of the company
- Sharing industry-specific challenges and strategies for overcoming them