Conference Day Two - Wednesday, February 26, 2025

7:30 am Check-In, Refreshments & Networking

8:00 am Chair’s Opening Remarks

Gaining Support from Leaders & Team Members

8:10 am Panel: Securing Leadership & Middle Management Buy-in to Successfully Rollout New Processes

Synopsis

  • Identifying champions who can promote new processes in both large and small teams
  • Demonstrating the success of new tools and processes to gain trust and support
  • Educating users on how to interpret new controls and dashboards to make sense of information provided to reinforce buy-in

8:50 am Audience Discussion: Breaking the ‘Project Police’ Stereotype: Building Collaborative Partnerships with Project Teams

Synopsis

  • Balancing reporting to both project teams and senior management to ensure project success
  • Building trust with project teams to resolve issues collaboratively
  • Identifying and addressing issues with the project team before escalating to management

10:00 am Morning Refreshments

Track 1: Optimizing Project Control Workflows

Reporting with Impact

10:40 am Optimizing Project Reporting to Drive Decision-Making

  • Ginnia Staley Senior Project Controls Specialist & Group Lead, Mesa Associates, Inc.
  • Ashlie Lagergren Senior Project Controls Specialist & Group Lead, Mesa Associates, Inc.

Synopsis

  • Developing skills to influence future project performance rather than reporting past performance
  • Finding the right balance for report frequency to ensure timely decision-making
  • Training staff to interpret reports effectively to help them address issues proactively

11:20 am Designing Effective Dashboards that Deliver Clear Answers

  • Juan Parra Advanced Project Controls Specialist, Marathon Petroleum Company

Synopsis

  • Highlighting the most important data to provide direct answers to key questions
  • Exploring best approaches for data visualization to increase engagement
  • Incorporating story telling techniques into dashboard design to enhance clarity

12:00 pm Evolving Best Practices in Earned Value Management (EVM) to Improve Tracking Project Performance

  • Ashton Prickett Corporate Director, Planning, Project Control & Project Services, ISTI Plant Services

Synopsis

  • Understanding the importance of EVM in increasing the chances of project success
  • Exploring innovative approaches to tracking physical percent complete (PPC) for greater accuracy
  • Integrating data including hours worked, cost incurred with the project schedule to identify areas where performance is lagging

Track 2: Strategic Oversight

Maximizing Process Efficiency

10:40 am Case Study: Integrating Disparate Software to Streamline the Flow of Information Between Different Teams

Synopsis

  • Identifying the most important elements that need to be integrated for a comprehensive view of the data
  • Exploring the necessary tools that can integrate various project controls systems
  • Monitoring the effectiveness of integration and making adjustments as needed

11:20 am Building a Robust Document Management & Digital Tool System to Ensure All Stakeholders Are Aligned Throughout Project Lifecycle

Synopsis

  • Blending Program Management and Program Controls for a more holistic approach to program execution
  • Implementing a document management system that aligns with your program structure and needs
  • Integrating modules to facilitate collaboration, tracking, and reviews
  • Leveraging advanced technology such as 3D virtual environments and GIS mapping to enhance data visualization and stakeholder engagement

12:00 pm Case Study: Scaling Your Project Control Processes to Manage Complex Projects

Synopsis

  • Implementing standardized procedures to ensure reliability in manging projects
  • Determining the right level of detail to maintain accuracy, cost-effectiveness, and scalability
  • Defining key performance indicators (KPIs) to measure progress effectively across different project scales

12:40 pm Lunch

Enhancing Project Outcomes

2:10 pm Understanding Force Majeure Contract Language & Project Delays

Synopsis

  • Recognizing the types of delays that meet the criteria of a Force Majeure event
  • Understanding the types of delays that qualify for Contract Time Extension Request as excusable and compensable delays
  • Improving Force Majeure contract language and communication to minimize expensive legal disputes

2:50 pm Panel: Defining the Project Controls Role Across Industries to Streamline Your Responsibilities

  • Roberto Orlandi Director - Governance, Knowledge & Technology, Microsoft
  • Martin Darley Senior Advisor, Estimating, Capital Projects, Chevron
  • Teresa Tsung Vice President, Project Controls, Vantage Data Centers

Synopsis

  • Understanding how specific tasks like cost management, scheduling and budgeting are allocated
  • Comparing how roles are structures and tasks are handles depending on the size of the company
  • Sharing industry-specific challenges and strategies for overcoming them

3:30 pm Chair’s Closing Remarks

3:40 pm End of Conference

CONFERENCE DAY 1
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